SECTION 2 – Terms and Conditions of Service
SUB SECTION 4 - WORKING HOURS

Hours of Work

2.029  The regular hours of work for Dependants employed in BFG are as published in the appropriate pay tables issued by LEC Sp Svcs, HQ BFG and held by LSUs.  However:

  1. Dep employees are not permitted to work over 10 hours in a working day without the authority of the OC LSU.
  2. Dep employees aged between 16 years and 18 years are not permitted to work in excess of eight hours per day and 40 hours per week.  See also Sub Section 10 regarding the employment of U18s.

Extension of Hours of Work

2.030  The regular hours of work may be extended on the authority of the Budget Holder or his delegated representative and if recommended by the OC LSU.  Such authority should only be given where the permanent extension of the working hours will be more economical than overtime and provided that the requirements of the working time directive are not breached.  Applications, giving full details of the circumstances, are to be submitted by Units to the Budget Holder or his delegated representative via LSUs.

 

2.031  For Dependants employed in ‘H' and specific categories of the ‘K' tariffs, the same rules regarding extension of hours are to be applied as laid down for DEL.

 

2.032  Exceptionally, in the case of drivers, the Budget Holder or his delegated representative, in consultation with the OC LSU, may authorise the extension of regular hours of work up to a maximum of 46.5 hours per week.

 

2.033  The additional regular hours of work authorised in accordance with para 2.030 are to be remunerated at the basic hourly rate of pay for Depsendants.

 

Work on Sundays and Public Holidays

2.034  Dep employees are entitled to paid time off on the following Public Holidays:

 

New Years Day

All Saints Day (NRW)

Boxing Day

Christmas Eve

Christmas Day

Good Friday

Corpus Christi (NRW)

Easter Sunday

German Unity Day

Easter Monday

Whit Monday

May Day

Ascension Day

Whit Sunday

 

2.035  Line Managers are to arrange for Dep employees to attend work on British public holidays and military stand downs which do not coincide with the public holidays at para 2.034 unless:

  1. Working hours can be rearranged under a local agreement.
  2. There are overriding security considerations which cannot be satisfied by the attendance of a small military or UKBC supervisory staff.
  3. Annual leave is taken.

2.036  For pay purposes public holidays are to be treated as follows:

  1. When falling within a period of paid leave, they are to be treated as paid absence and are not to count against the leave entitlement.
  2. Should a public holiday fall on a non working day (Sat/Sun) no day off in lieu is to be granted.
  3. Where they fall within a period of unpaid leave or there is at least one day of unpaid leave on the working days immediately preceding and following the public holiday, they are to be treated for all purposes as unpaid leave.
  4. If preceded or followed by a day of unauthorised absence, or unpaid sick leave, (out of OSP and if applicable SSP) payment for the public holiday is to be forfeited.

2.037  Dep employees who, within their normal working conditions, are required to work regularly on Sundays or on authorised public holidays will be eligible for additional remuneration as follows:

  1. Sunday.  25% for each hour worked on that day.  Instead of the Sunday, one work-free day without pay of complete 24 hours should be granted within the same, preceding or following working week.  Where no work-free day can be granted 50% for each hour worked is payable.
  2. Public Holiday.  50% for each hour worked on that day.  Instead of the public holiday, one work-free day of complete 24 hours shall be granted within the same, preceding or following working week.  Where no work-free day can be granted 100% for each hour worked is payable.  This applies only to those days listed at para 2.034.
  3. Where Sundays and public holidays coincide Dep employees required to workregularly on Sundays/public holidays are to be granted a work-free day in addition to the provisions of para 2.037b.

 

2.038  Dependant employees, other than those covered by para 2.039 will not be required to work on Sundays and public holidays without the prior approval of the Budget Holder or his delegated representative.  British holidays which do not coincide with public holidays authorised at para 2.034 are normal working days for Deps.

 

Military Stand Downs

2.039  Dep employees who would be prevented from working because of a military stand down may be required to take annual leave if there are genuine organizational reasons and/or SHEF issues that require them to do so.  In such cases, the prior approval of OC LSU is required and any Dep employee’s dissatisfaction is to be considered on an individual merit and case-by-case basis.  Alternatively, the normal working hours may be extended by means of a Supplementary Works Agreement in order to compensate for any employee’s absence due to a unit stand down.  Whichever method is adopted Dep employees should be notified before the commencement of the leave year.  Any extensions of working hours will only be possible if working practices of the unit allow and with the prior approval of OC LSU.  Such extensions of working hours will not attract payment of the supplements detailed in para 2.037.

 

Work At Night

2.040  Dep employees, other than those employed at, hospitals, medical centres, as house matrons in boarding schools or under H and P tariff conditions, are not to be permitted to work between 2100 hrs and 0600 hrs without the prior approval of the Budget Holder or his delegated representative.  Personnel employed during these hours are to be paid at the basic hourly rate plus 25% for all hours worked.  Such hours are to be regular conditioned hours within the shift plan.

 

Overtime

2.041  Overtime hours are those worked in excess of the regular weekly full time hours for a trade and grade.  Dep employees who are contracted to part time work will only become eligible for overtime rates of pay when overtime working takes them beyond the normal weekly full time hours for their trade and grade.  Where more than one job contract exists then overtime is only applicable when 38.5 hours per week is exceeded in a single employment.  Overtime rates and conditions are as follows:

  1. Weekdays.  Employees who are required to work overtime will be paid the basic hourly rate of pay plus:
    • 25% supplement up to the 5th hour of overtime.
    • 30% supplement from the 6th hour of overtime.
    When time off in lieu (TOIL) for overtime is granted only the 25% or 30% overtime supplement only will be paid, not the additional working hours.
  2. Sundays. Where an employee is required to work overtime on a Sunday, the overtime hours worked are remunerated at the basic hourly rate of pay plus a 25%/30% overtime supplement and a Sunday supplement of 50%. If TOIL is granted only the 25% overtime supplement and the 50% Sunday supplement will be paid.
  3. Public Holidays.  Where a Dep employee is required to work overtime on any of the public holidays defined at para 2.034 and exceeds his/her weekly conditioned
    hours, the overtime hours will be remunerated by the basic hourly rate plus a 25%/30% overtime supplement and a public holiday supplement of 100%. If TOIL is granted only the 25%/30% overtime supplement and the 100% public holiday supplement will be paid.
  4. Sunday and Public Holidays.  Dep employees required to work overtime on a Sunday which coincides with a public holiday receive remuneration as set out at para 2.041c.
  5. Shift Work.  Overtime for shift workers, is defined as those working hours exceeding the total contracted hours within the current shift plan.

 

2.042  If supplements for Sunday and public holiday work coincide, or if supplements for night duties and public holidays (at 100%) coincide, the higher supplement is to be paid.

 

Loss of Work Hours

2.043  If a Dep employee loses working hours through no fault of his/her own, he/ she will be entitled to payment of the earnings he/she would have received had he/she worked his/her normal hours.

 

2.044  If working hours are lost because of a temporary breakdown of operations, and such time is at the employee's disposal, the employing/user unit may require that the hours of paid absence be made up within a period of two weeks.  The two week period shall commence from the first work day following the end of the breakdown.

 

Revised: 1 JUL 15