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The table below lists the different types of clearances needed for the vacancies advertised. It also lists the forms that require completion in each case. You can download the forms to your PC at home and complete them in BLOCK CAPITALS with black ink. You must take them to your local recruitment office personally however for checking, once you have signed them. Do NOT email the forms.

When you return the forms personally to your local recruitment office you will also need to take along the following documents:

  • Passport.
  • ID Card.
  • Birth & Marriage Certificates.
  • Driving Licence.
  • Proof of current Quarter Address (utility bill for example).
     

You will be asked to provide names and addresses of referees who will be able to provide references for you (not friends or relatives). In order to speed up the process and avoid delays it is essential that you provide this information covering the last 3 years in the case of security vetting and 5 years in the case of DBS checks. If you were not employed during the 3 or 5 year period then details from a professional such as your GP or someone of equivalent standing in the community would also be suitable.

The abbreviations quoted in the table below have the following meaning:

MOD - Ministry of Defence
BFG - British Forces Germany
DEP - Dependant (Spouses or children under 25 of military/UKBC personnel)
DEL - Directly Employed Labour (British Forces employee living on the German economy)
CWG - Civilian Working Group
PFZ - Polizeiliches Führungszeugnis (Police Character Certificate) This must be obtained by the individual through the local German authorities (usually a Town Hall)
PGCC - Police or Good Conduct Certificate
DV - Developed Vetting
SC - Security Check
CTC - Counter Terrorist Check
BPSS - Baseline Personnel Security Standard

The DBS Disclosure form as well as the Disclosure Scotland form can be obtained from GLSU/SCE etc.

 

Category of Post Clearance Type Forms Required Notes

DBS (Disclosure and Barring Service) Checks
DEP

 

these were formerly CRB checks

DBS Disclosure

DBS Disclosure Form (from LSU/SCE)

BFG Form 33 (this form is for those who have not lived in the UK in the last 5 years and cannot therefore complete the DBS Disclosure form)

All those taking up employment with some form of contact with children or vulnerable adults who have lived in the UK in the last 5 years. Applicants with residential addresses in both the UK and overseas in the last 5 years are required to complete both the DBS disclosure application and BFG Form 33.
Category 1 -
DEP, DEL
DV,
BPSS,
BFG Sy Check
MOD Form 1938
BFG Form 28B
Access to UK Top Secret as well as unsupervised access to certain secure zones.
Category 2 -
DEP, DEL
SC,
BPSS,
BFG Sy Check
MOD Form 1109
BFG Form 28B

PFZ (DEL only)
Access to UK Secret, NATO or foreign Confidential if required. Unsupervised access to certain secure zones.
Postal Courier Service.
Unsupervised access to Arms, Ammunitions and Explosives.
Category 3 -
DEP (British National) and Foreign and Commonwealth
CAT 3,
BPSS

BFG Form 28B
Unsupervised access to UK Confidential material.
Category 3 Enhanced DEP, also includes NAAFI DEP & UKBC

CAT 3,
Enhanced
BPSS, Criminal Background Check (possible)

BFG Form 28B
Disclosure Scotland Form (if addresses held in the UK during the last 5 year period).
Retail Assistants and Customer Support/Service Assistants handling cash.
Category 4 -
DEP (British National) and Foreign and Commonwealth
CAT 4,
BPSS,
BFG Sy Check
BFG Form 28B
MOD Form 1109
Unsupervised access to UK Restricted information or IT systems.
Unsupervised access to Div/Bde HQ's.
Employment in Units.
Supervised access to Arms, Ammunition, Explosives.
Category 4 -
DEL or German DEP
CAT 4,
BFG Sy Check,
Criminal Background Check.
British passport holders will need to fill in the 1109 also and tick the CTC box.
Non UK passport holders will be cleared to Cat 4.
BFG Form 28
MOD Form 1109
PFZ (see note on PFZ on the Vetting Types Screen)
Disclosure Scotland -
if addresses held in the UK during the last 5 year period.
Supervised access to UK Restricted information or IT systems. Employment in Units.
Supervised access to Arms, Ammunition, Explosives.
Supervised employment with Postal Courier Services.
Category 5 - Contractors BPSS,
BFG Sy Check
BFG Form 28A
PFZ
Access to secure zones must be supervised. Unescorted access to barracks may be granted if authorised and required.
Category 5 - Social Visitors & Traders BPSS,
BFG Sy Check
BFG Form 28A
PFZ
Unescorted access to barracks if required and authorised.
Category 5 - Nannies, Au Pairs
(DEL or DEP)
BPSS,
Criminal Background and Suitability Check
BFG Form 28A
PFZ or PGCC
Unescorted access to barracks if required and authorised.
Category 5 - Veterans Copy of Conduct of Service Required with application.

BFG Form 28E

 

 

Forms 1109 and 1938

Forms 1109 and 1938 are no longer available in hard copy. You will be sent a link to the National Security Vetting portal via email and will need to register and complete the form online.

Further information can be found at Defence Business Services National Security Vetting