Selling to an Entitled Person within Germany

Forms required:

pdfBill of Sale x2

pdfForm 4003 - de-registration of a vehicle

pdfForm 20 - registration application

SELLER

  1. A Bill of Sale must be completed in duplicate (signed by both the seller and buyer). It is adviseable for the Seller to take copies of the Bill of Sale, Form 73 (Registration document) and Form 4003.

  2. Complete Form 4003

BUYER

  1. The Buyer, within 14 days of purchase, must complete Form 20 and return it to the NSE Office with the following documents.
    Proof of Insurance
    One copy of the Bill of Sale (signed by both the Seller and Buyer)
    Photocopy of the Form 73 (Registration document)
    TüV Certificate (if required)

  2. With the seller's agreement, the Buyer may also submit the seller documents:
    Form 4003
    Bill of Sale
    Aral Fuelcard
    Original Form 73 (Registration document)

IMPORTANT: Please make sure the Seller's signature is the same as the one on the 73a (VLO Registration document). The Buyer should not delay in submitting their initial application as the Seller will not receive their de-registration certificate until the transfer is complete.

 

Selling to a non-entitled person/garage/scrapping a vehicle (within Germany or elsewhere in the EU excluding UK)

Forms required:

pdfForm 4003 - deregistration of a vehicle

pdfForm 38

 

  1. A Form 38 application must be completed and returned with the relevant papers to Customs & Immigration. Please take a copy for your records
    If the vehicle is being scrapped following an accident, then the name and address of the insurance company replaces that of the UK address, otherwise the name and address of the scrapping merchant replaces that of the UK address.
     
  2. On receipt of confirmation from C&I complete the Form 4003 and return it along with registration plates, tax disc, Form 73a and a copy of the scrap certificate or insurance scrap notes to the  Office. Also take with a copy of the authority letter from C&I giving you authority to de-register the vehicle.
     
  3. When you have received the de-registration certificate you must pass this on to the new owner, as they will need it to register the vehicle.

 

Registering a vehicle in Germany or elsewhere in the EU excluding the UK

Forms required:

pdfForm 4003 - deregistration of a vehicle

pdfForm 38 Ü

 

  1. You must complete  Form 38 and return it with relevant paperwork to Customs & Immigration, BFPO 16. Please take a copy for your records.
     
  2. On receipt of confirmation from C&I complete the Form 4003 and return it along with the registration plates and Form 73 to the NSE Office. Also take with you a copy of the authority letter from C&I giving you authority to de-register a vehicle.
     
  3. When you receive a de-registration certificate (Form 272) pass it on to the person whom you disposed of the vehicle to, as they will require this to register the vehicle

 

Deploying on Op Tour or Exercise

If you are due to deploy on an Op Tour, then you need to check your Form 73a (Registration Card) for the current registration period and TüV test. If either are due to expire whilst you are on deployment you need to condsider your course of action.

Form required:

pdfForm 20

Current regulation state that you may renew your registration up to 30 days before the expiry date and that the registered owner must sign all documents. If you cannot meet these requirements there are a number of options you can take:

  1. If you want to renew your registration earlier than the 30-day period you must complete a Form 20 - renewal and submit a letter stating the reason for early renewal of registration.
     
  2. You may leave a letter authorising your spouse to sign the documents on your behalf.
     
  3. Apply for SORR. Your Op Tour must be 6 months or longer and the vehicle will not be driven until your return.

 

SORR (Special Off Road Registration)

If you are deploying in Op Tour for 6 months or longer then you may apply for SORR for the duration of the Op Tour.

In order to categorise a VLO registered vehicle as 'Special Off Road' the owner of the vehicle must:

  1. Obtain appropriate insurance cover for the vehicle which takes into account the environment in which the vehicle is left. ie. vehicle kept in a garage or left on a designated off road park in barracks.

  2. Complete the Form 20 and return it to the NSE Office together with the vehicle insurance, assignment order or confirmation from unit of Op Tour dates, Form 73a.

The vehicle must NOT be driven or parked on any public road or place during the period of SORR.