Selling to an Entitled Person within BFG
Bill of Sale x2
BFG Form 4003 - de-registration of a BFG vehicle
BFG Form 20 - registration application
- A Bill of Sale must be completed in duplicate (signed by both the seller and buyer). It is adviseable for the Seller to take copies of the Bill of Sale, BFG Form 73 (Registration document) and BFG Form 4003.
- Complete BFG Form 4003
- The Buyer within 14 days of purchase, must complete BFG Form 20 and return it to the BFG Office with the following documents.
Proof of Insurance
One copy of the Bill of Sale (signed by both the Seller and Buyer)
Photocopy of the BFG Form 73 (BFG Registration document)
BFG Inspection Report (if required)
Certificate of the VLO Charge payment
- With the seller's agreement, the Buyer may also submit the seller documents:
BFG Form 4003
Bill of Sale
Original BFG Form 73 (Registration document)
- A temporary vehicle pass will be issued for a period of 14 days starting from the date of sale/transfer as written on the Bill of Sale.
- A proof of postage will be issued by the BFG Clerk.
- Once the BFG registration documents have been returned to you a permanent vehicle pass will be issued.
IMPORTANT: Please make sure the Seller's signature is the same as the one on the BFG 73a (BFG Registration document). The Buyer should not delay in submitting their initial application as the Seller will not receive their de-registration certificate until the transfer is complete.
Selling to a non-entitled person/garage/scrapping a vehicle (within Germany or elsewhere in the EU excluding UK)
BFG Form 4003 - deregistration of a BFG vehicle
- A BFG Form 38 application must be completed and returned with the relevant papers to Customs & Immigration. Please take a copy for your records
If the vehicle is being scrapped following an accident, then the name and address of the insurance company replaces that of the UK address, otherwise the name and address of the scrapping merchant replaces that of the UK address.
- On receipt of confirmation from C&I complete the BFG Form 4003 and return it along with registration plates, tax disc, BFG Form 73a and a copy of the scrap certificate or insurance scrap notes to the BFG Office. Also take with a copy of the authority letter from C&I giving you authority to de-register the vehicle.
- When you have received the de-registration certificate you must pass this on to the new owner, as they will need it to register the vehicle.
Registering a vehicle in Germany or elsewhere in the EU excluding the UK
BFG Form 4003 - deregistration of a BFG vehicle
- You must complete BFG Form 38 and return it with relevant paperwork to Customs & Immigration, BFPO 39. Please take a copy for your records.
- On receipt of confirmation from C&I complete the BFG Form 4003 and return it along with the registration plates and BFG Form 73 to the BFG Office. Also take with you a copy of the authority letter from C&I giving you authority to de-register a vehicle.
- When you receive a de-registration certificate (BFG Form 272) pass it on to the person whom you disposed of the vehicle to, as they will require this to register the vehicle
Deploying on Op Tour or Exercise
If you are due to deploy on an Op Tour, then you need to check your BFG Form 73a (Registration Card) for the current registration period and roadworthiness test. If either are due to expire whilst you are on deployment you need to condsider your course of action.
Current regulation state that you may renew your registration up to 30 days before the expiry date and that the registered owner must sign all documents. If you cannot meet these requirements there are a number of options you can take:
- If you want to renew your registration earlier than the 30-day period you must complete a BFG Form 20 - renewal and submit a letter stating the reason for early renewal of registration.
- You may leave a letter authorising your spouse to sign the BFG documents on your behalf.
- Apply for SORR. Your Op Tour must be 6 months or longer and the vehicle will not be driven until your return.
SORR (Special Off Road Registration)
If you are deploying in Op Tour for 6 months or longer then you may apply for SORR for the duration of the Op Tour.
In order to categorise a BFG registered vehicle as 'Special Off Road' the owner of the vehicle must:
- Obtain appropriate insurance cover for the vehicle which takes into account the environment in which the vehicle is left. ie. vehicle kept in a garage or left on a designated off road park in barracks.
- Complete the BFG Form 20 and return it to the BFG Office together with the vehicle insurance, assignment order or confirmation from unit of Op Tour dates, BFG Form 73a.
The vehicle must NOT be driven or parked on any public road or place during the period of SORR.
Buy Back Deals
HQ C&I and HQ VLO occasionally receive requests to be considered for a waiver to current regulations in order to meet Buy Back deals.
Customers should be aware the HMRC and DVLA have imposed very strict regulations regarding the export and import of vehicles to and from the UK.
Any Buy Back Deal is a private contract between the individual and the car dealer involved. Short notice documentation and/or adjustment of registration dates cannot take place simply to meet Buy Back Deal timescales.