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DEPENDANT EMPLOYMENT - BASIC TERMS AND CONDITIONS OF EMPLOYMENT AND INFORMATION REFERENCE CARD

(D/CS(LEC)/5337 January 2013)

Updated August 2014 

PROBATION PERIOD

All Employments – 9 months

Probation periods may be extended due to sickness, special leave etc.  A new probation period is to be observed where an employee transfers to another post on promotion or a break in service.

NOTICE PERIOD

Dependent on duration of service, but at least 8 weeks to the end of a calendar month.  Employment over 6 month's employer must give 2 months notice. During Probation Period: 14 days, both parties.

Always ensure you are issued with BFG Form 126.

On promotion within same agency 21 days with agreement of LSU and Line Manager.

SALARY

Paid monthly in arrears– last working day.

STAKEHOLDER PENSIONS

An addition to dependant salaries is made for 'top-up' pension purposes.  This addition will vary from year to year depending on pension forecasts.

NATIONAL INSURANCE

NI is applicable and payment is dependent upon the General Accounting Rate (GAR). Earnings below the threshold limit NI are not applicable.  Earnings above is at 12%. On earnings above the Upper Earnings Limit (UEL) an additional 1% is paid. For Current Rates visit Web Site Pay Advice Page – NI Rates.

ATTENDANCE RECORDS – BFGFORM 24

This form provides attendance data which effects the payment of your salary/wage.  The completion is the responsibility of the employee and is countersigned as agreed by Unit Line Manager.

INCREMENTS IN PAY

‘C’ Tariff Salaried Employees:

Step 1 on commencement for 3 months

Step 2 for next 6 months

Step 3 for next 9 months

Step 4 - 7 for next 24 months

Final Step (Step 8) after 3 years in Step 7

LSA/LEN Grades:There is incremental progression. However, this differs according to type of employment.  Your local LSU can advise. Details of previous service must be discussed with your local LSU.

SHIFT ALLOWANCE

Dependent upon start time: 

3 shifts incl 1 night shift: Higher rate €3.50

Normal shift: Lower rate € 1.75.               

SUNDAY/PUBLIC HOLIDAY WORKING

Sunday: 25% Supplement provided workfree day given within the same, preceding or following working week.  Public Holiday: 50% Supplement provided workfree day given within the same, preceding or following working week, otherwise 100% Supplement.

NIGHT WORK

Between 2100 and 0600 Basic Salary + 25%.

OVERTIME

Weekdays:  Basic + 25%.  If Time off in Lieu (TOIL) 25% only. 

Sunday: Basic + 25% + 50% Sunday Supplement.  If TOIL 25% + 50% only.  Public Holiday:  Basic + 25% + 100% Supplement.  If TOIL 25% + 100% only.

APPRAISALS

Dependant employees are given the opportunity to be trained and developed for the posts that they hold. Your line manager (LM) should explain such details to you during the probationary period.

LEAVE

Annual– 30 days (Jan – Dec) – five day workers.  36 days for six day workers.  (Those working less than 5 days; consult local LSU). 

The cash value of any leave taken over entitlement at termination of employment must be refunded to the Department.

Educational Leave – After 6 months service 5 days per year dependent upon meeting provisions.

Unpaid

Admissible once annual leave is exhausted on compassionate grounds where travel outside BFG is necessary.  Up to max of two weeks a year to be approved by Line Manager and authorised by OC LSU.  Unpaid leave for other reasons may be approved on a case by case basis with the agreement of the OC LSU and the Line Manager.

Special Paid (Compassionate)

Up to a max of 3 days dependent upon circumstances.  Consult local LSU.  A doctor's or health care professional certificate may be required.

Carry Forward

Up to max of one week may be permitted only where urgent operational or personal reasons such as sickness prevent leave being taken by 31 Dec.  To be commenced by 31 Mar on approval of OC LSU.

Occupational Sick Leave (OSP)

Paid sick leave is limited in any rolling 12-month period to 10 working weeks provided sickness is certified (see below).

Statutory Sick Pay (SSP)

Up to 28 weeks is admissible provided provisions are met.

Sickness

Self-Certified Sickness up to first 7 calendar days of sickness is admissible.  Thereafter a doctor's ‘fit note’ certificate is required. LM to be informed on first day of sickness. OC LSU may insist on a Doctors certificate for all sickness depending on the circumstances. Doctors fit note certificates may only be backdated for two days.

Maternity Leave

Ordinary Maternity Leave is 26 weeks with 26 weeks Additional Maternity Leave.  Statutory Maternity Pay is payable if conditions satisfy the UK Statutory Requirements. 

Adoptive/Paternity  Leave

Adoptive leave and Paternity leave is allowed provided conditions are met.  Payment/conditions as per UK statutory regulations.

Parental Leave

Unpaid Parental leave may be granted if UK statutory conditions are met.

Flexible Working

Provided criteria is met an employee may request to work flexible timings.  Applications to UCLO/LM to be authorised by OC LSU.

BONUSES

Leave

2% of previous 12 months reckonable earnings.   Paid on 31 May. On 30 Apr must have been in continuous employment since the 01 Jan   (LSA/LSS and LEN grades excluded).

Christmas

6.34% of previous 12 months reckonable earnings.   Paid on 30 Nov.  On 30 Oct must have been in continuous employment since the 01 Jul.  (LSA/LSS and LEN grades excluded).

GRATUITY

Must have completed 2 years continuous service. 1/3 months pay per year of service.  Must be claimed within 6 months of termination of employment.  Claiming a gratuity when changing employment to another geographical area will negate the paymentof bonuses (Christmas and Leave) thereafter, until criteria is newly met.  Payment may take up to 2 months to process.

DETACHED DUTY FROM NORMAL PLACE OF WORK

Travel and Subsistence

Motor Mileage Allowance (MMA)

Private Travel Rate €0.24 per mile - duty free petrol, €0.29 per mile - duty paid petrol.

Standard Rate €0.57 per mile - duty free petrol, €0.69 per mile - duty paid petrol.

Note: the higher rates can only be paid with a certificate of unavailability of transport.

Normal home to duty mileage deducted.

Passengers

1st  - € 0.04  mile.

2nd & subsequent –  €0.03.

Day Allowance - Several Days

Duty Travel

Full day - € 24.

Minimum absence of 8 hours – € 12.

Minimum absence of 12 hours – € 24.

Day Allowance - One Day Duty Travel

Minimum absence of 8 hrs - € 8.

Minimum absence of 12 hrs - € 14.

 

If food is provided free, the daily allowance rates are reduced:

Breakfast by 15%

Lunch by 30% and

Evening Meal also by 30%

 

Supplements to the day allowance may be payable for overseas travel – contact LSU/DBS Pay Team for details.

 

Overnight Accommodation

Night allowance of up to €17.00 is payable for each night on duty.

This includes private and Mess/Barrack accommodation.  The Mess Bill must show charge for accommodation.

However, if an individual stays in a hotel, the hotel bill for accommodation will be paid, but no night allowance is payable.

Other charges may be claimed upon production of receipts.

School Employees

Some variations to the above leave and absence entitlements apply to Dependants employed in schools who are not required to work during school holidays.

TIME LIMIT FOR CLAIMS:

  1. Incorrect computation of earnings - 12 months.
  2. Other claims including travel and subsistence - 6 months.
  3. No claims will be admissible 3 months after termination of employment.

TRAINING

The LEC Training Wing located in Bielefeld exists to provide instruction into your terms and conditions of employment as well as best practice in Human Resource Management. For full details contact Bielefeld (81) 2737.

COMPLAINTS/GRIEVANCES

See SI BF(G) 6200, Section 1, Sub Section 10.

DEPENDANT EMPLOYEE COUNCIL (DepEC)

If you require advice or guidance on your terms and conditions of employment the DepEC is also there to assist.  Full detail on the LEC Website.

 

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